WESTERN WAKE PARTNERS

Western Wake Partners

Report to the Policy Advisory Committee (PAC07-14)

Date: June 26, 2007

To: Western Wake Partners

From: Steve Brown, P.E., – Associate Director of Engineering, Town of Cary

Tim Donnelly – Public Works & Utilities Director, Town of Apex

Prepared by: Jamie Revels, P.E., - Senior Engineer, Town of Cary

Subject: Beaver Creek Pump Station Site Selection and Tunneling Costs.

Background:

The engineering firm Hazen and Sawyer has been investigating potential sites for the Beaver Creek Pump Station. The purpose of the Beaver Creek Pump Station is to receive raw wastewater collected from western Cary and Apex service areas and convey the raw wastewater to the water reclamation facility for treatment. The pump station site will include approximately 2 acres of facilities in support of operations, including a chemical storage building, electrical building and odor control facilities, in addition to the pump station wet well. There are several factors which have influenced the general location for the Beaver Creek Pump Station, including topography, pumping constraints and co-location with the Apex service area. The investigation of several target areas has resulted in narrowing the potential sites for further detailed evaluation to one primary land tract generally in the proximity of Olive Chapel Road, Richardson Road and the American Tobacco Trail, as shown on Figure A-1.

Figure A-1: Target Area for Beaver Creek Pump Station

Goals of Site Selection:

One of the primary goals of the Beaver Creek Pump Station project is to construct one regional pump station to serve both the Reedy Branch and Beaver Creek service basins. The land area shown in Figure A-1 represents the natural confluence of Reedy Branch and Beaver Creek. The benefits of siting one central pump station to serve both basins, as opposed to constructing separate pump stations for each service area, are reduced environmental impacts, lower cost, reduced community impacts and lower life cycle operation and maintenance costs.

A second goal of the site selection process is to design for the maximum utilization of gravity sewer trunk lines into the regional pump station. The construction of gravity sewer trunk mains into the pump station will minimize if not completely eliminate the need for constructing separate local pump stations and force mains in the immediate extended area surrounding the Beaver Creek Pump Station. As a result of effectively locating the Beaver Creek Pump Station to take advantage of gravity influent flow, the entire service area will benefit from the potential availability of gravity sewer service for residential and commercial purposes.

A third goal of the site selection process is to design for single-stage pumping requirements. A major concern in locating the pump station is gauging the pumping capacity required to lift the wastewater flow from the pump station wet well to the influent receiving structure at the proposed water reclamation facility. As a general rule, the maximum acceptable design point would limit total dynamic head to 200 feet or less so that two-stage pumping is not required. A primary design goal is to assure that intermediate or additional pumping facilities are not required between the pump station and the plant site.

All of the site alternatives within the target area shown on Figure A-1 would meet the three goals of the site selection process. Therefore, other criteria were used to evaluate the alternative sites, including cost, environmental impacts and property impacts.

Alternative Sites:

Within the area shown on Figure A-1, three potential pump station sites were identified for further study. A potential site located adjacent to Richardson Road was previously under consideration, however, the Richardson Road Site has been dedicated to a conservation easement, and this factor in itself discourages this site from further consideration. The conservation easement does not allow for the construction of new public utilities, or the construction of impervious features such as access roads and small buildings. In circumstances where no other feasible pump station sites are available, the USDA has indicated that it would consider a potential land swap, and the conservation easement could be relocated to another property. However, no reasonable case can be made to relocate the conservation easement, since other more cost-effective sites have been identified outside the conservation easement. Therefore, this site has been removed from further consideration.

Site Alternative 1: Southeast Olive Chapel Road Site, Figure B-1

The Southeast Olive Chapel Road Site was not specifically referenced in the earlier versions of the EIS document, however, when the preliminary engineering investigation was initiated, this site warranted a secondary review due to the desirable elevation of the site and its close proximity to the proposed West Reedy Branch Sewer Interceptor. The primary benefit of this site is the reduction in tunneling required for the West Reedy Branch Interceptor. During the site investigation, several constraints were noted with the Southeast Olive Chapel Road Site location that would adversely affect constructing a pump station on this site. One unfavorable finding was the discovery of a natural spring traversing the buildable area of the site (see Figure B-1). The design team concluded that dewatering the spring during construction could cause significant problems, and could markedly increase construction costs.

Figure B-1: Site Alternative 2, Southeast Olive Chapel Road Site

An additional factor that detracted from this site is the number of impacted property owners. This site would require the acquisition of property from multiple property owners listed as Wake County and Frances H. Lawrence, plus the relocation of a third property owner who currently resides on a co-owned portion of the Wake County property and has a lifetime estate. In terms of community impacts, this site was determined to be the most visible of all the potential site alternatives. Upon consideration of the unfavorable factors associated with this site, it was removed from further consideration.

Site Alternative 2: Southwest Olive Chapel Road Site, Figure B-2

The Southwest Olive Chapel Road Site is located adjacent to the Southeast Olive Chapel Road Site. However, it is located further south and away from the natural spring traversing the Southeast Olive Chapel Road Site. The Southwest Olive Chapel Road Site would minimize impacts to property owners since the the pump station would be located in an open field area adjacent to the American Tobacco Trail. It is assumed that visibility of the trail for this site would be mitigated by landscaped buffers.

Figure B-2: Site Alternate 2, Southwest Olive Chapel Road Site

The Southwest Olive Chapel Road Site was not specifically referenced in earlier versions of the EIS, although the location is still within the general area submitted for consideration. Similar to the Southeast Olive Chapel Road Site, this site impacts both the Wake County and Frances Lawrence properties, but preserves the lifetime estate on the Wake County property. Any issues associated with the natural spring are avoided because it would only be crossed by the pump station access road.

Site Alternative 3: North Olive Chapel Road Site, Figure B-3

The remaining site location under consideration is north of Olive Chapel Road. The North Olive Chapel Road Site impacts one 23-acre parcel currently owned by Mr. Staley Smith, and there are currently no residents on the property. The North Olive Chapel Road Site provides the best opportunity of all the potential sites under consideration to minimize the depth of the pump station (depth is estimated at 37.5-ft). This factor alone would reduce the construction cost by minimizing the amount of excavation and concrete that would be required.

Figure B-3: Site Alternative 3, North Olive Chapel Road Site

The North Olive Chapel Road Site was not previously listed in the earlier versions of the EIS as a potential site; however, this location is within the general area outlined in the EIS documents. The pump station footprint for the North Olive Chapel Site does impact approximately 0.34 acres of wetlands. These wetland impacts may potentially be mitigated onsite. The design team has determined that the buildable area on the site is sufficient to construct the pump station, although further investigations are underway to develop a more detailed site layout plan.

From the perspective of community impacts, this site provides the least disturbance to the surrounding community since it will be located on a currently undeveloped tract of land. All of the other sites have community impact issues such as the lifetime estate and conservation easement noted earlier. In summary, the North Olive Chapel Road Site provides the best opportunity to minimize community impacts and minimizes cost impacts by constructing the pump station at the shallowest possible depth of the potential site alternatives under review.

Site Recommendation:

After identifying the target area for the pump station and then the potential sites, the site recommended by the design team is the North Olive Chapel Road site. The site referenced as the SE Olive Chapel Road site was removed from further consideration due to environmental impacts associated with the natural spring. The North Olive Chapel Road site provides the best opportunity to locate the pump station in an area that doesn’t directly impact surrounding residents. From a constructability perspective, the North Olive Chapel Road Site minimizes construction depth and does not require tunneling the proposed 54-inch West Reedy Branch Interceptor. The North Olive Chapel Road site best fulfills all of the goals of the site selection process noted earlier.

Apex Service Area and Tunneling Costs:

As an additional consideration in the selection of the Beaver Creek Pump Station site, tunneling will be required for Apex to serve the Beaver Creek basin. The depth of the pump station will be designed to accommodate both the West Reedy Branch Interceptor from Cary and Apex and the future Beaver Creek sewer trunk line from Apex. All of the proposed sites under consideration will require tunneling to provide Apex with a gravity sewer connection to their Beaver Creek basin.

In order to make the North Olive Chapel Road site selection more equitable for the Project Partners, a gravity sewer tunnel has been added to the project as shown in Figure C-1. Adding the tunnel to the project splits the cost of the tunneled gravity sewer connection among the project partnership and serves to provide a gravity sewer connection that can be extended by traditional open cut construction excavation as desired by Apex. A benefit to Cary and Morrisville of this agreement is placement of the Beaver Creek Pump Station on the site requiring the least excavation, at a depth of 38-ft, which reduces the cost of pump station construction. A secondary benefit to Cary and Morrisville of this agreement is that the West Reedy Branch Interceptor will not require tunneling to reach the pump station site. This arrangement benefits Apex by extending the reach of the Beaver Creek Pump Station to a location that will allow for the development of gravity sewer within Apex’s Beaver Creek sewer service basin.

As a further measure of equity among the Western Wake Partners, design plans will be drafted and permitted to extend the Beaver Creek gravity sewer trunk line from the end of the proposed tunnel to the east side of Richardson Road. Design plans, construction documents, permitting and easement acquisitions for the proposed Apex Beaver Creek Gravity Sewer will be provided by the Western Wake Partners. The proposed design services benefit the project by making provisions to cross the entire Michael Lawrence property in one construction phase project and by making provisions for the proposed Apex Beaver Creek gravity sewer trunk line to cross under the proposed Beaver Creek Force Main, which will be extended alongside of Richardson Road. As a result of this proposal, the Western Wake Partners will conduct all design phase services required to connect the proposed Beaver Creek Pump Station with the Beaver Creek sewer basin at Richardson Road. The construction contracts executed by the Western Wake Partners for the tunneling phase of the project will include the full extension of gravity sewer from the Beaver Creek Pump Station to the east side of Richardson Road.

Figure C-1, Proposed Beaver Creek Gravity Sewer

The current projected construction cost of the Beaver Creek Trunk Sewer including the tunnel is $4,675,500 which consists of approximately 1,935 linear feet of 42-inch trunk sewer installation of which 1,300 linear feet would be installed by a tunneling procedure. The current proposal to distribute the cost of the tunnel on a equal basis between Cary/Morrisville and Apex has been discussed in concept as listed below.

Cost Distribution of Beaver Creek Trunk Sewer and Tunnel

Cary/Morrisville: 50% share, $2,337,750

Apex: 50% share, $2,337,750

Total $4,675,500

The additional construction costs of the Apex Beaver Creek Gravity Sewer extending from the end of the proposed tunnel to the east side of Richardson Road will be borne solely by Apex, although construction contracts will be merged with the tunneling work conducted by the Western Wake Partners and all construction work will be administered by the Project Partners.

Estimated Project Costs:

The location of the Beaver Creek Pump Station not only impacts the construction cost of the pump station itself, but also the cost of the ancillary pipelines and supporting infrastructure. Table 1 provides estimated total costs for all of the major conveyance facilities, including the West Reedy Branch Interceptor, Beaver Creek Pump Station, Beaver Creek Sewer Tunnel and the Beaver Creek Force Main affected by the selection of the pump station site. Not shown are cost projections for the SE Olive Chapel and SW Olive Chapel sites, which are approximately the same as for the North Olive Chapel Road site, although less desirable sites for reasons other than cost.

Table 1: Costs of Beaver Creek Pump Station and Conveyance Facilities

Projects Affected by Location of Beaver Creek Pump Station	N. Olive Chapel Road Site for Beaver Creek PS
West Reedy Branch Interceptor, 54-inch, 50.4-MGD 2030 Peak Capacity	$8,488,500.00
Beaver Creek Pump Station, 57.53-MGD, 2030 Peak Capacity	$16,656,000.00
Beaver Creek Force Main, 42-inch, 2020 Peak Capacity of 39.41-MGD	$13,119,000.00
Apex Tunnel Cost, 1,935-lf of 42-inch DIP installation and 1,300-lf tunnel	$4,675,500.00
*Project Total*	$42,939,000.00
Cary Cost, (WRBI at 78.2% and BCPS, BCFM at 68.4% + Apex Tunnel at 43.97%)	$29,059,924.35
Morrisville Cost, (WRBI at 11.2% and BCPS, BCFM at 9.6% and Apex Tunnel at 6.03%)	$4,091,044.65
Apex Cost, (WRBI at 10.6% and BCPS, BCFM at 22% and Apex Tunnel at 50%)	$9,788,031.00
*Project Total*	$42,939,000.00

Requested Action: It is recommended that the Policy Advisory Committee authorize the Lead Agency to develop an amendment to the Interlocal Agreement, to be approved and executed by each Partner governing body, to include the Beaver Creek sewer tunnel as part of the Western Wake Wastewater Management Facilities to modify the cost allocations and conditions outlined herein, including all design phase services, permitting and easement acquisitions for the Apex Beaver Creek sewer extension to the east side of Richardson Road as part of the tunneling contract. It is also recommended that the Project Partners administer the construction contracting effort for the Apex Beaver Creek Sewer from the Beaver Creek Pump Station to the east side of Richardson Road as one construction contract, including the portion of the project from the end of the tunnel to Richardson Road in which the construction phase costs will be borne solely by Apex.

It is further requested that, in accordance with the Interlocal Agreement, Apex and Morrisville provide written concurrence to the Lead Agency with the selection of the North Olive Chapel Road site as the preferred location for the Beaver Creek Pump Station.

Western Wake Partners

Report to the Policy Advisory Committee (PAC07-15)

Date: June 26, 2007

To: Western Wake Partners

From: Steve Brown, P.E., – Associate Director of Engineering, Town of Cary

Prepared by: Jamie Revels, P.E., - Senior Engineer, Town of Cary

Subject: West Reedy Branch Gravity Sewer – Preferred Alignment.

Background:

The engineering firm Hazen and Sawyer has been investigating route and alignment options for the West Reedy Branch Interceptor (WRBI). The WRBI is one portion of the pipeline infrastructure required to convey raw wastewater from the West Cary Pump Station to the proposed Beaver Creek Pump Station. Initial plans called for pressurized sewer pipelines to convey raw wastewater from the West Cary Pump Station to the Beaver Creek Pump Station. However, it was later determined that topography was favorable to utilize a gravity sewer pipeline for the last 2 miles extending from Jenks Road to the Beaver Creek Pump Station. The advantages of utilizing gravity sewer as opposed to pressurized sewer force mains for this segment of pipeline are reduced pumping costs, improved accessibility for maintenance operations, and the ability to connect surrounding property to gravity sewer service. The WRBI is located entirely in the Apex urban services area and benefits Apex by providing gravity sewer accessibility to support future growth and development.

During project planning, the Project Partners elected to size the WRBI to provide for 2030 capacity. The incremental cost of upsizing the sewer pipeline to provide 2030 capacity in the Phase 1 project was minor in comparison to the cost of constructing a separate gravity sewer pipeline in Phase 2. This is due in part to gravity sewer lines requiring manholes to be constructed at all grade and direction changes to maintain gravity sewer operation. The manholes require a significant percentage of the overall construction budget and the benefit of constructing one larger pipeline with the current project is that only one set of manholes will be constructed, as opposed to constructing a future pipeline with a second set of access manholes in the future. A second noteworthy advantage of constructing a single gravity sewer pipeline is that it can be designed to provide sufficient velocity to operate under low flow conditions while at the same time providing sufficient residual capacity to accommodate 2030 peak flows. Finally, a third advantage is the avoidance of two periods of construction disturbance, which minimizes the impacts to surrounding property owners.

The goal of the route selection process was to maintain conditions favorable for the operation of a gravity sewer pipeline from the Jenks Road area to the Beaver Creek Pump Station while minimizing impacts to the environment and private property owners. The selected route is the only route that can provide connectivity between current and proposed future infrastructure while also maintaining the topography necessary to operate a gravity sewer pipeline to serve the surrounding extended area. This pipeline alignment as shown by the display figure at the end of this report generally follows the Reedy Branch stream corridor. Since no other practical routing alternatives have been identified for further study, the pipeline alignment shown in the display figure has been recommended by the design team. The alignment shown minimizes the number of stream crossings, minimizes impacts to private property owners, and avoids encroachment on the stream buffers except for one short section where the route passes between the stream and a pond and no practical alternative alignment was available. The alignment also avoids wetlands identified along the stream corridor to the greatest extend practically possible.

The design flow capacity of the WRBI must be sufficient to provide for flow conveyance from the West Cary Pump Station while at the same time providing residual capacity for growth and development in the White Oak Creek and Reedy Branch sewer basins in the Apex urban services area. Accounting for all flow projections, the peak design capacity for the WRBI is currently 50.62 million gallons per day, mgd, as shown in the following table.

Table 1: Flow Projections for the West Reedy Branch Interceptor

West Reedy Branch Interceptor, Flow Contributions	2020 Flow Projections		2030 Flow Projections
West Reedy Branch Interceptor, Flow Contributions	Max. Month, mgd	Peak Flow, mgd	Max. Month, mgd	Peak Flow, mgd
West Cary Pump Station	11.68	30.68	16.77	44.06
Cary/Apex Water Treatment Plant Process Flow	0.40	0.40	2.40	2.40
Apex White Oak Creek Basin	0.05	0.13	0.80	2.02
Apex Reedy Branch Basin	0.77	1.94	0.85	2.14
Total		33.15		50.62

In order to provide sufficient capacity for the 2030 peak flow, a 54-inch sewer pipeline is required. Several cost factors, including pipe materials, coatings, manhole locations, etc. are still under evaluation by the engineering design team. The current projected cost of the WRBI is $8,488,500.00.

Requested Action: No action is required; the preferred alignment for the West Reedy Branch Interceptor has been provided for review and discussion by the Policy Advisory Committee.

Figure 1: Preferred Pipeline Routing for the West Reedy Branch Interceptor

Western Wake Partners

Report to the Policy Advisory Committee (PAC07-16)

Date: June 26, 2007

To: Western Wake Partners

From: Steve Brown, P.E., – Associate Director of Engineering, Town of Cary

Prepared by: Jamie Revels, P.E., - Senior Engineer, Town of Cary

Subject: Beaver Creek Force Main – Preferred Alignment.

Background:

The engineering firm Hazen and Sawyer has been investigating potential route and alignment options for the Beaver Creek Force Main (BCFM). The BCFM consists of pipeline infrastructure required to convey raw wastewater from the Beaver Creek Pump Station to the proposed Western Wake Regional Water Reclamation Facility. Increasing elevations of approximately 80-ft from the proposed Beaver Creek Pump Station to the proposed Western Wake Water Reclamation Facility prevent the BCFM, which will extend a total length of 25,650-lf or approximately 5-miles, from being constructed as a gravity sewer pipeline and therefore, require the proposed BCFM to be constructed as a pressurized sewer pipeline. Unlike a gravity sewer trunk line, a pressurized sewer pipeline can not be connected directly to branch sewer mains to provide local sewer service. However, through the process of constructing regional pump stations, force mains and the water reclamation facility, the basic framework will be provided to facilitate the extension of local sewer systems to serve residential and commercial purposes.

In reviewing potential route and alignment locations for the Beaver Creek Force Main, two primary alternatives were identified that offered the most direct approach to the proposed Western Wake Water Reclamation Facility. The routes were identified as the New Hill Olive Chapel route and the Progress Energy route.

The New Hill Olive Chapel route and the Progress Energy route both advance along the same alignment beginning at the Beaver Creek Pump Station and extending along Richardson Road before turning to a cross country route that follows a Progress Energy power line to Humie Olive road, see Figure 1.

New Hill Olive Chapel Route

At Humie Olive Road, the New Hill Olive Chapel route diverges and follows the roadway alignment along Humie Olive Road to the intersection of New Hill Olive Chapel Road, where the pipeline turns south and continues along the roadway alignment. The New Hill Olive Chapel route follows New Hill Olive Chapel Road south into the New Hill area and its intersection with Old US 1 highway. There are several alternatives, utilizing gravel road corridors, which have been identified to route the force main around the central New Hill intersection at Old US 1. Regardless of which option is reviewed, Old US 1 must be crossed to get to the plant site. In summary, the New Hill Olive Chapel route extends for approximately 25,829 linear feet, primarily along the rights-of-way of secondary state roads.

Figure 1: Display Map of Alternate Routes for Beaver Creek Force Main

Progress Energy Route

As stated previously, both pipeline routes follow the same alignment from the proposed Beaver Creek Pump Station to the intersection with Humie Olive Road. At this location, the Progress Energy route diverges from the New Hill Olive Chapel route and continues to follow the Progress Energy power lines into the New Hill area (Figure 1). The entire span of this route from Humie Olive Road into the plant site is predominately cross country and does not follow roadway corridors. This route extends for approximately 25,651 linear feet.

Route Comparison and Recommendation

In comparing the two alternative routes, they are very similar in terms of overall length, environmental impacts and cost. The key differences are reflected in how pipeline routing may affect the New Hill community. The New Hill Olive Chapel route follows a heavily traveled roadway corridor along New Hill Olive Chapel road directly into New Hill. This route would affect the New Hill community, its citizens and outside commuters in a manner that would be considered visible by the surrounding community, including traffic disruption during construction. Conversely, the Progress Energy route follows a cross country pattern along mostly undeveloped property and would not disturb the New Hill/Old US 1 intersection. There are several developed properties along one portion of the Progress Energy route, adjacent to Mason Road; however, pipeline construction would occur along the rear property lines where there are no traffic concerns. Maintenance access to the cross country Progress Energy route would be feasible through maintained easements adjacent to the existing power line. After reviewing both alternate alignments thoroughly and considering that cost, environmental impacts and length are roughly the same; the design team has recommended the Progress Energy route because it minimizes traffic disruption and community visibility.

Design Flow Rates

The design flow rates for the Beaver Creek Force Main have been shown in Table 1. After a thorough review of design criteria for the Beaver Creek Force Main, it has been determined that no additional flow contributions will be connected beyond the Beaver Creek Pump Station. Therefore, the flow contributions shown in Table 1 are the

Table 1: Beaver Creek Force Main Design Flow Rates

Beaver Creek Force Main, Flow Contributions	2020 Flow Projections		2030 Flow Projections
Beaver Creek Force Main, Flow Contributions	Max. Month, mgd	Peak Flow, mgd	Max. Month, mgd	Peak Flow, mgd
West Cary Pump Station	11.68	30.68	16.77	44.06
Cary/Apex Water Treatment Plant Process Flow	0.40	0.40	2.40	2.40
Apex White Oak Creek Basin	0.05	0.13	0.80	2.02
Apex Reedy Branch Basin	0.77	1.94	0.85	2.14
Apex Beaver Creek Basin	2.48	6.25	2.75	6.93

Total		39.40		57.55

Western Wake Partners

Report to the Policy Advisory Committee (PAC07-17)

Date: June 19, 2007

To: Policy Advisory Committee

From: Mike Bajorek, Interim Public Works and Utilities Director, Town of Cary

Prepared by: Leila R. Goodwin, P.E., Water Resources Manager, Town of Cary

Subject: Selection of Brown and Caldwell for Engineering Services Related to Permitting Assistance

Background:

NC GS 143-64.31 sets forth a requirement for the announcement of all architectural, engineering and surveying services for an amount greater than $30,000 be solicited without regard to competitive pricing. Because N.C.G.S. 143-64.32 authorizes local governments to exempt particular projects from the provisions of N.C.G.S. 143-64.31 at their sole discretion, stating the reasons for the exemption, the Town of Cary has solicited a proposal which includes a fee for services from Brown and Caldwell for the reasons outlined in this report.

The Town is the lead agency for the Western Wake Partners (Apex, Cary, Holly Springs and Morrisville) for the permitting, design, construction, operation, maintenance and management of the Western Wake Regional Wastewater Management Facilities. In April, the state informed the Partners that they were suspending their Environmental Impact Statement (EIS) process and will instead rely on the U.S. Army Corps of Engineers EIS, which the Corps determined was needed in December 2005. The Town has contracted with CDM to develop the EIS, and CDM will be working under the direction of the Corps. The Town has determined that a different engineering firm is needed to solely represent the Partners’ interests in review and development of the EIS, and to assist the Partners with other engineering needs related to the project that CDM can no longer participate in due to the requirements of the Corps process.

The Town of Cary has utilized the services of Brown and Caldwell for permitting, design and construction management of one project that is connected to the Western Wake Regional Wastewater Management Facilities, and for several other wastewater projects. As a result of their involvement in these projects they are familiar with the Western Wake project. They also have a significant base of detailed knowledge regarding U.S. Army Corps of Engineers EIS development and permitting. Because the EIS has already begun, this engineering work needs to be initiated as soon as possible. The Town of Cary believes that Brown and Caldwell will produce a quality solution to this complex problem in a timely cost-effective manner consistent with their previous work.

The Town proposes to enter into a contract with Brown and Caldwell based on the following anticipated Scope of Service:

A. Attend Project Delivery Team (PDT) Meetings

Appropriate staff from the consultant will attend the PDT meetings, which are typically held from 10 am to 2 pm at Apex Town Hall once a month. The next PDT meeting is June 28, 2007. The consultant will meet briefly with the Partners after each PDT meeting and prepare a summary of major points discussed and any action items for the Partners and the consultant. Time will be of the essence in addressing issues in the approximate month-long period between PDT meetings. The consultant will review PDT meeting agendas in advance of the PDT meetings and provide guidance to the Partners on how to best prepare for the meetings. The consultant will review all meeting minutes and related documentation and correspondence for accuracy.

B. Plan and Attend Technical Advisory Committee (TAC) Meetings

Appropriate staff from the consultant will attend the TAC meetings, which will likely be held from 8 am to 10 am at Apex Town Hall once a month a week after each PDT meeting. Consultant staff will also take the lead in working with Town of Cary (as Lead Agency) staff to develop and distribute an agenda for each meeting, make copies of any handout materials needed for the meetings, and prepare and distribute meeting summaries.

C. Additional Meetings

Additional meetings with the Partners or the Corps may be needed to review EIS or other materials. Some meetings with the Corps may be held in Wilmington.

D. Review EIS Material

Consultant will review any materials distributed by the Corps before the PDT meetings and work with the Partners to develop comments on those materials if needed.

E. Perform Engineering Analysis

In some cases, the Partners may desire to investigate alternatives before developing a submittal to the Corps. For instance, one initial issue is the evaluation of whether to include selected raw wastewater conveyance facilities, in addition to the Project, in the EIS for permitting versus addressing them as cumulative impacts. In some cases, some engineering analysis may be required in order to prepare comments on EIS materials. The consultant will prepare a brief description and budget for such services on a case-by-case basis and will obtain written (email) authorization from the Town of Cary before proceeding.

F. Advise and Advocate

The consultant will serve as a technical resource for the Partners. The consultant will advise the Partners regarding schedule expectations.

The contract will be on a cost-reimbursable basis and specific task requests of Brown and Caldwell will be reviewed by the Technical Advisory Committee. Costs are currently anticipated to be within the Preliminary Work Permitting budget approved by the Policy Advisory Committee in February 2007 (PAC07-08).

Requested Action: The Lead Agency recommends that the Policy Advisory Committee authorize the Town of Cary to enter into a contract with Brown and Caldwell for the above-referenced work associated with the Western Wake Regional Wastewater Management Facilities.