Western Wake Partners
Policy Advisory Committee
Recommendations
Cary
Mayor Ernie McAlister called the meeting to order at
1. Approval of minutes of the Policy Advisory Committee held on June
27, 2006.
Mayor Sears moved to
approve the minutes, Mayor Faulkner provided the second and the committee
unanimously approved the motion.
2. Items for Discussion
a. Modifications to FY07
Operating Budget (PAC07-01)
Mayor Faulkner moved to approve an increase in the
FY07 operating budget for the cost of hiring a contractor to assist with land
acquisition and the cost of the annual financial audit that is required by the
Agreement, a total increase of $45,000.
Mayor Weatherly provided the second, and the committee unanimously approved
the motion. (Attachment A)
b. Western Wake Wastewater Management Facilities SCADA Project (PAC07-02)
Mayor Weatherly moved to approve that the Policy
Advisory Committee delegate the authority to select a SCADA Integrator to the
Western Wake Partners Technical Advisory Committee in order to facilitate the
project schedule. Mayor Sears provided
the second, and the committee unanimously approved the motion. (Attachment B)
3. Other Business:
EIS: The
committee members discussed a process for making sure that the elected
officials of each partners have a chance to review and make comments on additional
information supplementing the draft EIS before its submission to the
State. As such, the Technical Advisory
Committee members will communicate with their managers and the Policy Advisory
Committee will have to chance to consider any additional “draft” information before
it is submitted.
4. Closed Session
Mayor Sears moved for closed session for
the following purpose; Mayor Faulkner provided the second; and committee
granted unanimous approval.
Closed
session was called pursuant to G.S. 143-318.11(A)(1) I
move that we hold a closed session to prevent the disclosure of information
that is privileged or confidential pursuant to the law of this state, or not
considered a public record within the meaning of Chapter 132 of the General
Statues; specifically, to approve minutes from March 28, 2006 and June 27, 2006
meetings.
5. Next Meeting:
Western Wake Partners
Report to the Policy
Advisory Committee (PAC07-01)
Date:
To: Policy Advisory Committee
From: Kim Fisher, P.E. – Town of Cary, Director of
Public Works and Utilities
Prepared By: Leila
Goodwin, P.E. – Town of
Subject: Consideration of Adjustment of FY07
Operating Budget for the Western Wake Regional Wastewater Management
Facilities.
Background:
In
March 2006, the Policy Advisory Committee approved an Operating Budget for the
Western Wake Regional Wastewater Management Facilities of $130,000 for combined
expenses for the remainder of FY06 and FY07. This included hiring one new
engineer in the Town of Cary Engineering Department to manage the Western Wake
projects.
We
anticipated future staff needs to include real estate staff to obtain property
and easements, operations and maintenance staff to participate in design and
construction review, and field staff for overseeing construction inspection and
administration.
At
this time, we are recommending an adjustment to the FY07 operating budget to
include the cost of hiring a contractor to assist with land acquisition, and
the cost of the annual financial audit that is required by the Agreement. The recommended FY07 budgets for these two
items are $40,000 and $5,000 respectively, for a total increase in the FY07
operating budget of $45,000.
As
was approved in March 2006, the operating costs will be allocated to each Project
Partner according to the percentage of each Partner’s total estimated capital
costs (excluding land) as presented in Table A-5 of Exhibit A of the Agreement For Design, Construction,
Ownership, Management And Operation Of Western Wake Regional Wastewater
Management Facilities dated August 22, 2005 (“Agreement”).
Requested Action: Approval of an increase in the FY07 operating
budget of $45,000 for the Western Wake Regional Wastewater Management
Facilities.
Western Wake Partners
Report to the Policy
Advisory Committee (PAC07-02)
Date:
To: Policy
Advisory Committee
From: Steve
Brown, P.E., – Associate Director of Engineering, Town of Cary
Prepared by: Jamie Revels, P.E., - Senior Engineer, Town
of
Subject: Western Wake Wastewater Management
Facilities SCADA Project
Background:
Staff is in the process of receiving and reviewing
proposals for the Supervisory Control and Data Acquisition (SCADA) integration
services related to the implementation of the Western Wake Wastewater
Management Facilities SCADA Project. The
facilities proposed by this project will provide a SCADA network linking all of
the existing and proposed Western Wake Wastewater Infrastructure Projects. The proposed SCADA system will provide the
ability to monitor and control the Western Wake Wastewater Management
Facilities from the central control room located in the administration building
of the Water Reclamation Facility. The
SCADA system will also provide limited capability to monitor and control pump stations
and other facilities from remote locations, such as the Department of Public
Works and
A twelve member selection committee composed of
senior staff from Apex,
The estimated value of the Western Wake Wastewater
Management Facilities SCADA contract is approximately 1.5 million dollars. A formal selection will need to be made by
December to maintain the current project schedule.
Requested Action: It is
recommended that the Policy Advisory Committee delegate the authority to select
a SCADA Integrator to the selection committee in order to facilitate the
project schedule. The selection committee that has been
assembled is composed of senior staff members from